Noonu Natrally > Roadmaps > programs > Citizen Centric Governance (PC-002)

Implementing Microsoft 365 for Councils with Independent Tenancy

Provide councils with a unified platform for communication, collaboration, and productivity, fostering a more connected and efficient work environment. By deploying Microsoft 365, including SharePoint, Teams, OneDrive, and Outlook, councils can establish secure and efficient communication channels, enable remote work, and improve overall productivity. Customized settings and features can be implemented to meet the specific needs of council staff, ensuring that the platform is tailored to their workflows and preferences. Comprehensive training will be provided to equip staff with the skills and knowledge to effectively utilize Microsoft 365 tools, maximizing their potential and benefits.
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Chronology

Leading Team

The Corporate Affairs Team is centralized team responsible for the administrative and operational functions of both the council secretariat and the company. This team serves as the backbone of both organization, handling tasks such as general administration, human resources, legal matters, procurement, facilities management, and overall coordination of internal processes. By integrating these functions, the Corporate Affairs Team aims to streamline operations, enhance efficiency, and provide comprehensive support to the both organization's strategic goals.

Corporate Affairs Team

1

Deploy Microsoft 365, including SharePoint, Teams, OneDrive, and Outlook

Install and configure Microsoft 365 across all council devices and systems. Ensure compatibility with existing council infrastructure and applications. Customize Microsoft 365 settings and features to meet the specific needs and preferences of council staff.
2

Set up secure and efficient communication channels within and between councils

Create and manage team channels within Microsoft Teams for different departments and projects. Establish communication protocols and guidelines to ensure efficient and effective communication. Implement security measures to protect sensitive information and prevent unauthorized access.
3

Enable remote work and flexible working arrangements

Configure Microsoft 365 to support remote work and collaboration. Provide staff with the necessary tools and training to work effectively from anywhere. Establish policies and procedures for remote work to ensure productivity and accountability.
4

Provide training on Microsoft 365 tools

Develop and deliver comprehensive training programs on Microsoft 365 tools, including SharePoint, Teams, OneDrive, and Outlook. Provide hands-on training and practical exercises to ensure staff can effectively utilize the platform's features and benefits. Offer ongoing support and assistance to address any questions or issues that may arise.

Points of Discussion

37.4 Implementation of Microsoft office Independent Tenancy for Atoll Council

Proposal
To address the challenges faced by current tenants, including standardization, security concerns, limited collaboration tools, outdated technology, and lack of centralized management, it is proposed that Microsoft 365 be implemented for Atoll Council with independent tenancy. This initiative will provide a unified platform, enhance security, improve collaboration, modernize operations, and streamline administration. By addressing these challenges, Microsoft 365 will create a more efficient, secure, and collaborative working environment for councils.
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This task is in the Council Decision list - General plan.
Decision
The Atoll Council, recognizing the critical role of technology in supporting the successful implementation of the Citizen-Centric Governance project, hereby approves the adoption of independent Microsoft tenancy for all councils within the Atoll. This decision is driven by the need to address the challenges faced by current tenants, including standardization, security concerns, limited collaboration tools, outdated technology, and lack of centralized management. By transitioning to independent Microsoft tenancy, councils will benefit from a unified platform, enhanced security measures, improved collaboration tools, access to modern technology, and streamlined administration. The council acknowledges that this decision is a significant step towards creating a more efficient, secure, and collaborative working environment for council staff. It is anticipated that the adoption of independent Microsoft tenancy will contribute to the overall success of the Citizen-Centric Governance project and enhance the delivery of services to the community.
Introduced by

Mohamed Basheer

President of Noonu Atoll Council | 2021-Now

In Favour
12
Opposed
1
More details

Progress

Stay informed about our efforts on Implementing Microsoft 365 for Councils with Independent Tenancy through these progress reports. These updates provide detailed information on the actions and engagements related to developing and implementing development plans, projects and programs.

View All Progress

2024

Engagements

29 Aug 2024

37th Noonu Atoll Council Sitting